Wedding and event planners are thought of as a luxury, something for the Kim Kardashian’s of the world, but it is time to change that perception. It is time to take a closer look at why having a planner is more of a necessity, and why you might need a wedding planner someday.
Have you ever wondered why celebrities hired planners in the first place? Simply because they do not have the time! The idea and concept of planning a wedding or special event is initially very exciting. Most people that are excited to plan an event, have a strong visual idea of what they want it to look like, what they’re expecting and even who might be there! At that point in time, the HOW is a complete myth. When it comes to your wedding, you (in most cases) only have one shot… and that is where the stress kicks in. It has to be perfect. It has to be what you’ve imagined.
Whether you are planning a small and intimate affair, or a large-scale, grand wedding, the logistics and planning behind it is more or less the same. The research, the vendor vetting, the meetings, the wedding admin, the budget management… I can go on. You find yourselves staying in on your weekday evenings and booking multiple wedding meetings on your weekends, until you realise the wedding planning has taken over your life. It becomes another full-time job! Now, don’t get me wrong, some people genuinely enjoy this and thrive off it – in which case you may not need a planner, but a coordinator (but we’ll get back to that).
Planning your wedding can take nearly one year. Now we’ve all become accustomed to this, but if you think about it, that is pretty odd. Most couples spend ONE WHOLE YEAR planning just one event in their lives. As fun as the planning is at the beginning of that year, the novelty of it does wear off. And THAT, ladies and gentlemen, is when you’ll realise, a wedding planner is not a luxury.
To most couples, hiring a wedding planner is just an additional expense, not realising that this outside help can save them time, money and stress. So without any further ado, here are 10 reasons why you need a wedding planner:
1. You get access to our contacts
After many years and many events, we have carefully selected vendors that we can trust and recommend highly. By working with them over time, we have built relationships with them and know how they operate. This makes it easier for us to match vendors up to what you’re looking for and make sure it works within your budget.
In addition to this, by working closely with suppliers and providing repeat business, planners benefit from better rates or items / services being thrown in complimentary.
2. Planners will fight for your wedding vision
A lot of brides have been imagining their special day for as long as they can remember. Unfortunately, when you start planning and there are families involved and friends wanting to give you advice or feedback… it can be quite overwhelming. This can cloud your vision at times or make you doubt the feasibility of your ideas. Your planner will do everything they can to make your vision a reality, inspire you with the latest wedding trends and visualise the venue.
Your family and friends may have a different picture. Being such a stressful day to plan as it is, it tends to be easier to give in and ‘people please’ on certain aspects for the events. Your wedding planner will act as a middle man and bring clarity of your vision to your family, but also be honest with you about any flaws where necessary.
3. Budget Management
Sometimes when you really like something, you’re willing to go over your budget slightly or spend a little more, so you don’t look back with regrets. Your wedding planner will be like your financial manager. Who is making the payment? When is the payment due? Your planner will also ensure you’re not overspending on certain aspects of the wedding.
The billion pound wedding industry can be extremely lucrative. Now, although not all suppliers are going to be ‘ripping’ you off, it is nice to be given a heads up when they are. Your wedding planner can certainly do this for you.
It takes an average of 250 hours to plan an English wedding and between 300-350 hours to plan an Asian wedding. That is A LOT of time. Do you think you have that much spare time? Your wedding planner will have the time, and their experience and network of vendors will mean they in fact save you time.
5. Ceremony to Reception Turnarounds
Orchestrating room turnarounds is occasionally the most stressful part of the day. Normally because you, your family and your friends have to go off to get ready for the next event, so no one is usually around during the entire turnaround. Who will put your place cards out? Have the caterers remembered the favours? Did the venue layout the tables how I asked? Has the DJ and cake arrived?
Your planner or coordinator will be there throughout your turnaround, helping where necessary – even if that means they get their hands dirty or decide to get involved in some manual labour. They will do everything in their power to work closely with each vendor, within the given time frame and ensure the room looks exactly how you’ve imagined. Just think of them as your second set of eyes and ears on the ground!
6. Full event coordination instead of just one aspect
Time and time again we hear that ‘we don’t need a wedding planner because our venue has a coordinator’, or that ‘the caterer has an event manager’ and that is absolutely fine. It is just important to remember, that those coordinator’s ultimate priority is the venue and catering respectively. Your planner or wedding coordinator will have their undivided attention on you and your family. They will help you logistically plan and create the itineraries for every last detail to ensure it all runs flawlessly. The first to arrive and last to leave, your planner will be coordinating all elements of the day and be working alongside the venue and catering coordinators.
7. Your friends and family deserve to enjoy the day
Just like in point 6, quite often we hear that couples have a circle of friends who love weddings and are organised, or because of other family weddings your parents, aunts and uncles have got it all under control. Even if that is the case, and they genuinely want to do this and help you, at least let them enjoy the day. After the months of planning, you don’t want to look back and feel like your mum and sister were constantly running around the whole day or were more relieved your day was over! You would rather spend time with your family and friends on your special day, instead of feeling like you were delegating various tasks and ordering them around.
Every couple is different and therefore every event is different. Your planner would have experienced many different types of weddings which can help with ideas and simply understanding you. Family and friends, harmlessly tend to help you based on what they like, or what their own event was like.
Your planner or coordinator will actually make sure your family and friends are just as comfortable as you are.
8. Your wedding planning process should be enjoyable, not stressful!!
To put it simply, wedding tasks aren’t always fun. There are so many details to plan and things to keep on top of. Meddling family and friends, payments, vendors not replying, late RSVPs whilst still keeping on top of your full time job and social life. Stressful to even think about! Sadly, most Bride and Grooms tend to take their stress out on each other.
According to Forbes, a Wedding or Event coordinator job is in the top 5 most stressful jobs. Planners are used to this and can handle everything on the journey. Your planner gets involved with what you want them to get involved with. This may be the boring stuff like organising transport for your guests from the hotel to the venue, or researching the best wedding insurance for you. So you can still enjoy the fun parts, like choosing what colour flowers and centrepieces you want and designing your wedding stationery, and leave the ‘boring’ bits to them.
9. You deserve for everything to run perfectly
Your planner is like THE ultimate bridal friend. Organised, on the ball and quite simply will never get sick of your wedding. From being a family mediator when your mother-in-law thinks she is recreating her incredible wedding, to helping your maid of honour write her speech so she doesn’t tell too many stories to embarrass you. Your planner will want every single tiny aspect that shapes your event to be absolutely perfect. It is not only about vendor hunting and making spreadsheets, it is about the entire planning process and experience. They become like a temporary member of your family and care about the details just as much as you do.
10. Have your peace of mind
Last but not least, the ultimate reason to hire a wedding planner or coordinator is so you, your fiancé and your family all have peace of mind.
All you need is love. You can leave the rest to us!
Lots of Love,