Venue and catering coordinators are great and really helpful on the day, however they need to focus on their specific side of things. Your event manager from the venue will be taking care of venue related logistics and the caterer will be managing things from a food perspective. We are there for you as a couple and your needs. We take care of whatever you and your family need on the day to ensure you all feel part of the day and enjoy it.
If we book your planning or coordination services, will I still get to feel involved with the event?
Absolutely! Our services are tailored to your needs and personality. You are able to be as involved as you need to be to ensure the event showcases you in the way you imagine. We are simply there to ensure all the boring elements of the planning are taken away, so not only do you enjoy the day, but you enjoy the planning process as well
My family and friends are super organised and can coordinate the event for me
Family and friends are always willing to help and ensure your day runs smoothly, however, as they are attending the event as well as coordinating, it can become rather overwhelming for them and they tend to not actually enjoy it themselves on the day. The last thing you want is your parents and family members running around when they should be celebrating with you. We are there to look after your family members, as well as you, to provide you all with a stress-free day
I have already started my planning…
It is absolutely fine if you have started on your planning. We can tailor the planning service according to what you need assistance with. More often than not, we find clients have started the planning journey and soon realise it’s all become a little too much. Our role is not to take over, but to understand your needs and provide you with easy solutions to create your dream event within the budget you have allocated
Do you have preferred suppliers that you work with? And do we have to use those suppliers?
We have an extremely great network of suppliers we work with and recommend, however you are not obliged to use those suppliers when booking us. We keep an open mind, review your requirements and budgets and are always happy to explore new suppliers if we feel they would be better suited to your event. We do not take commission from any supplier, so we will always do our best to ensure you receive the best prices and rates for your events.
Are you free to meet up or talk in the evenings or on weekends?
We understand that with our couples working full time jobs, evenings and weekends are always most convenient for planning meetings. We are happy to meet on evenings and weekends given that they are booked in advance. The latest time for a meeting would be 7:30pm on a weekday and we are happy to meet on weekends between 11am and 3pm as long as we do not have an event taking place.
Do you charge extra for travel and accommodation?
Travel for UK weddings is incorporated within the cost, however if your venue is more than an hour away from our North West London base, we request accommodation to be provided for all three coordinators within the main hotel or as close to the venue as possible.
For destination weddings, we require flights, transfers and accommodation to be arranged by the client for all 5 members of the team.
What are your payment terms?
We charge 50% on booking, which secures your booking and date. The remaining 50% is required 3 weeks prior to the event.
Do you plan parties or other events?
Yes we do! Although we specialise in Asian weddings, we have got experiences planning birthday parties, anniversaries, baby showers and other celebrations. We do not have any fixed packages, so we would discuss your requirements in more detail and create a package suitable for you and your needs.
What sort of weddings do you work on?
Saheli Events specialises in Asian weddings, including Hindu, Sikh and Muslim weddings. The team have had an array of experience working with many different cultural and religious backgrounds including English, Turkish, Nigerian, Egyption and Jewish weddings. We do not limit ourselves to only taking on weddings from Asian backgrounds and we would learn and understand about your own personal traditions so we can still provide you our services to the best of our ability.
I’ve got a Pinterest board and lots of ideas. Will you be able to work with them?
Absolutely! We love it when you come to us with a vision that we can build on. We would look into your Pinterest board, images you like on Instagram and get to know you both better so we can bring all of those ideas together and create a concept that is personal to you both.
What happens on the wedding day?
On the wedding day, we have 3 coordinator that arrive when your first supplier arrives on the day. A detailed itinerary would already have been written up by us prior to the day, which we would be following to ensure your day is able to run smoothly and be coordinated flawlessly. We work alongside all your suppliers and key family members to ensure that all even the tiniest details are looked after, so you and your guests are all able to enjoy and take in every moment. The team ensure that we do not leave until you both leave at the end of the night so we are present to oversee everything.
How much do you charge?
Our prices are based on the amount of time we are spending on your event. The packages themselves begin at approximately £3,000 but we are able to work on a very bespoke basis to accommodate your budget the best we can.
Do you charge for an initial consultation?
No, our initial consultation is completely free of charge with absolutely no pressure to proceed. It is important for us that you feel 100% comfortable with our team, especially given how important your day is!
What’s your cancellation policy?
In an event of a cancellation, our deposit would be non-refundable with the exception of certain special circumstances which are within our Terms and Conditions.
