AGREEMENT BETWEEN SAHELI EVENTS LTD. AND THE CLIENT
This agreement made effective as of the “Effective Date”, is by and between Saheli Events Ltd. registered in England & Wales, and having a place of business at 23 Vaughan Avenue, Hendon, NW4 4HT (hereinafter referred to as the “COMPANY”), and the “CLIENT”.
SAHELI EVENTS LTD and CLIENT hereby agree to accept and abide by the terms and conditions specified in this Agreement.
1.1 In these conditions: “CLIENT” means the person named in the Company’s Quotation for whom the Company has agreed to provide the Service in accordance with these Terms; “CONTRACT” means the contract for the provision of the Service; “QUOTATION” means the letter to which these Terms are appended, “SERVICE” means the service to be provided by the Company for the Client and referred to in the Quotation; “COMPANY” means Saheli Events Ltd (registered in England under number 10556149).
1.2 The headings in these Terms are for convenience only and shall not affect their interpretation
2. SUPPLY OF SERVICE
2.1 We, the Company, shall provide you, the Client, the Service subject to these Terms. Any changes or additions to the Service or these Terms must be agreed in writing by you and us.
2.2 You shall supply us with all the necessary documents or other materials or other information relating to the Service, within sufficient time to enable the Company to provide the Service in accordance with the Contract
2.3 Further details about the Service, which are not given in our Quotation may be made available on written request
2.4 Should the event be taking place more than 40 minutes from our place of business, NW4 4HT, accommodation must be provided to all coordinators from the Company in a hotel that has quick access to the wedding event venues. The accommodation is to be in the main hotel for events or no more than a 10 minute drive.
2.5 Travel and transfer fees outside a 15 mile radius are to be arranged by the Client for all coordinators as stated in section 5.
2.6 Upon acceptance and receipt of the quotation, the payment of a booking fee of 50% of the total quoted fee becomes due and payable immediately. This fee secures the date, time and Services of the planner.
2.7 The Client accepts that there is no guarantee that Saheli Mirpuri, director of Saheli Events, is personally present to carry out the service on the Effective Date
2.8 Whilst Saheli Events will use its best endeavours to attend at the function and provide a satisfactory service, should the company be prevented from doing so for any reason outside its control (including coronavirus, medical outbreak, mechanical breakdown, equipment failure, sickness, adverse weather conditions, civil unrest or war) the company shall not incur any liability for its non-fulfilment provided the Client is informed at the earliest opportunity. The Client is advised to take out event or wedding insurance to cover this. In this event, the deposit will be non-refundable. In the event of structural, physical or technical deficiencies in a venue or its electrical supply spoiling the operation of the equipment, the company will not be held responsible and no refund will be given.
2.9 In the event of structural, physical or technical deficiencies in a venue or its electrical supply spoiling the operation of the equipment, the company will not be held responsible and no refund will be given.
3.1 Subject to any special terms agreed, you shall pay the charges set out in the Quotation and any additional sums which are agreed between us for the provision of the Service or which, in our sole discretion, are required as a result of your instructions or lack of instructions, or any other cause attributable to the Client (including the Client cancelling a booked supplier)
3.2 Our charges and any additional sums payable shall be paid by you (together with any applicable Value Added Tax) within the time frame or date(s) given in the Quotation
3.3 In the event of late payment by the Client , the Company has the right to suspend or cancel the Services, with immediate effect until payment is received. In the event that any fees remain unpaid 7 calendar days following the date of the event, the Company reserves the right to apply late charges of 3% of the outstanding payment per week until the outstanding invoice is paid in full.
4. CANCELLATION POLICY
4.1 The Client is granted a 14 day cooling off period once the Contract and Terms has been signed and agreed on. If the Client cancels within the 14 days, booking deposit shall be returned
4.2 If this contract should be terminated or cancelled, the following terms shall apply:
The Client shall notify Saheli Events in writing at any date prior to the date of the event and the Client will pay Saheli Events the following percentage of the outstanding sums owed on the agreed fee in the Quotation:
|150+ days prior to the event
|150 days prior to the event
|45 days – 150 days prior to event
|45 days prior to event
4.3 Either party may (without limiting any other remedy) at any time terminate the Contract by giving written notice to the other if the other commits any breach of these Terms and (if capable of remedy) fails to remedy the breach within 7 days after being required by written notice to do so
4.4 In the event of termination under sub clause 4.3 where you commit any breach of these Terms, any sums paid by you at the date of termination will be non-refundable.
4.5 In the event of termination under sub clause 4.3 where we commit any breach of these Terms, any paid sums paid by you at the date of termination will be refunded to you
4.5 Force Majeure: Should events beyond the reasonable control of Saheli Events and the Client, including but not limited to:
- acts of God,
- war, including armed conflict
- strikes or labor disputes
- disease or risk of disease at the event or in the country the event is due to occur (examples of disease: SARS, Legionnaires, Coronavirus)
- government regulation or advisory (including travel advisory warnings),
- civil disturbance in the country the event is due to occur
- terrorism or threats of terrorism in the United Kingdom as substantiated by governmental warnings or advisory notices
- curtailment of transportation services or facilities which would materially affect attendees from attending the wedding or event
- disaster, fire, earthquakes, hurricanes in country the event is due to occur in,
- unseasonable extreme inclement weather in United Kingdom or the country the event is due to occur in
- shortages or disruption of the electrical power supply causing blackouts or rolling blackouts or other essential utilities in, or
- any other cause reasonably beyond the parties’ control (collectively referred to as “occurrences”)
making the event or wedding impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted. Saheli Events will use reasonable endeavours to give you reasonable advance notice if we believe a Force Majeure Event may affect the Event or require its cancellation or postponement. In such circumstances we will cooperate with you to seek to find a suitable alternative date for the Event.
If we are required to change, cancel or postpone the Event as a result of a Force Majeure Event, we shall use all reasonable endeavours to seek alternative dates or a suitable alternative Venue to hold the Event. If Saheli Events is prevented, hindered or delayed from performing any of its obligations under the Contract by a Force Majeure Event, we shall not be in breach of the Contract or otherwise liable for any such failure or delay in the performance of such obligations. You shall remain liable to pay all charges to Saheli Events reflecting the amount of time spent. The deposit will remain non-refundable in an event of termination.
5. TRAVEL EXPENSES
5.1 Mileage is charged at 45p per mile beyond the 15 mile radius. One site visit is exempt from travel costs.
5.2 Travel expenses include but are not limited to mileage, congestion charge, parking, toll charges and transfers. For a Destination Wedding, travel and accommodation expenses include:
5.2.1 arranging and paying the cost of travel, transfers (to and from all ports of entry and exit) and visas for all 5 coordinators prior to travel
5.2.2 arranging and paying for the cost of accommodation for all members of the Company travelling prior to travel
5.2.3 organising and paying for any transfers that require a cash payment.
6. WARRANTIES AND LIABILITY
6.1 We warrant to you that the Service will be provided using reasonable care and skill and will be performed by the date of your event
6.2 Where we arrange, in connection with the provision of the Service, the supply of any goods or services by a third party then:
6.2.1 We do so on your behalf, as your agents, and you, as principal, will be liable to discharge all payments and liabilities due to third party
6.2.2 You must confirm your approval in writing of all quotations for such goods or services before any contract with the third party is entered into
6.2.3 We do not give any warranty, guarantee or other terms as to the quality, fitness for purpose, suitability or otherwise
6.2.4 We shall have no liability to you for any loss, damage, costs, expenses or other claims for
6.2.5 Any services or invoices booked and paid for by the Company on behalf of the Client will be invoiced to the client. The Client must clear and settle balances for all additional expenses no more than 14 days post event.
6.3 We do not give any warranty that the goods or services will be supplied by a given date compensation arising from instructions or information supplied by you which are incomplete, incorrect, inaccurate, illegible, or arising from their late arrival or non-arrival, or any other fault due to you
6.4 We shall not be liable to you or be deemed to be in breach of Contract by reason of any delay in performing, or any failure to perform, any of our obligations in relation to the Service if the delay or failure was due to any cause beyond our reasonable control or due to third parties
7.1. You agree to indemnify us and keep us indemnified from and against any and all loss, damage or liability (including legal fees and costs incurred) by us in the course of providing the Service and resulting from any act of neglect or default on your part or your agents provided that such liability has not been incurred by us through any default in carrying out the terms of the Contract
7.2 You also agree to indemnify us in respect of all legal fees and expenses incurred by us by reason of you breaking any of these Terms and in the enforcement of these Terms
8.1 These conditions (together with the terms, if any, set out in the Quotation) constitute the entire agreement between both parties, replace any previous agreement or understanding and may not be varied except in writing between the parties
8.2 The Client agrees that imagery and footage generated at the event(s) are permitted for the Company to use for marketing purposes, this includes social media, website and print. The Client may veto imagery and footage that contains their own faces, or any member who attended the events, that they would not like used on marketing tools.
8.3 English law shall apply to the Contract, and the English courts will have jurisdiction in respect of any dispute arising from the Contract